Purchase Ledger Assistant
Full time @Eurasia Food Processing (BD) Ltd. posted 13 hours ago in Food & Beverage Production Shortlist Email JobJob Detail
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Job ID 33447
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Career Level Executive
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Experience 1-2 Years
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Min. Qualification Bachelor's Degree
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Gender Male
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Industry Experience IT
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Candidate Age 25 to 35 years
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No. of Vacancy 1
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Job Location Bangladesh
Job Description
Education
- Bachelor of Business Administration (BBA) in Accounting
- Bachelor of Business Administration (BBA) in Finance
- Master of Business Administration (MBA) in Accounting
- Master of Business Administration (MBA) in Finance
Experience
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- 1 to 3 years
- The applicants should have experience in the following business area(s): IT Enabled Service, Garments, Shrimp, Chain shop, Food (Packaged), Beverage, Ice Cream, Bakery (Cake, Biscuit, Bread)
Additional Requirements
- Age 25 to 35 years
- Only Male
Essential
- 1–3 years’ experience in accounts admin / purchase ledger support
- Good data entry accuracy
- Basic Excel and computer skills
- Strong organisation and attention to detail
Desirable
- Experience in retail or stock-based business
- Exposure to invoice processing or finance administration
- Experience working in a structured finance team
PERSONAL ATTRIBUTES REQUIRED
- Careful and accurate
- Organised and dependable
- Willing to learn
- Good team player
- Disciplined and consistent
- Honest and responsible
Responsibilities & Context
1. ROLE PURPOSE
The Purchase Ledger Assistant supports the purchase ledger function by ensuring invoices, documents, and supplier records are processed accurately and efficiently.
This role helps maintain:
- Accurate invoice entry support
- Proper document filing
- Timely follow-up of missing paperwork
- Clean supplier records
- Smooth day-to-day purchase ledger administration
- This is a support role, but it must be carried out with high accuracy and discipline.
2. PRIMARY ACCOUNTABILITY (NON-NEGOTIABLE)
The Purchase Ledger Assistant is fully accountable for:
- Timely preparation and organisation of purchase documents
- Accurate data entry support
- Proper filing of invoices and supporting paperwork
- Prompt follow-up of missing approvals or documents
- Supporting ledger accuracy through disciplined admin work
- If paperwork is missing, records are disorganised, or data is entered incorrectly — this role owns the first-line failure.
3. CORE RESPONSIBILITIES
A. DOCUMENT COLLECTION & ORGANISATION
- Collect supplier invoices and related documents
- Organise:
- o Purchase invoices
- o Delivery notes o Credit notes
- o Approval records
- Ensure paperwork is properly labelled and filed
B. DATA ENTRY SUPPORT
- Enter approved invoice information into the system as instructed
- Check for basic completeness before entry
- Ensure supplier names, dates, references, and amounts are entered accurately
- Flag unclear or incomplete documents to the Purchase Ledger Officer
C. FILING & AUDIT TRAIL MAINTENANCE
- Maintain digital and/or physical filing systems
- Ensure all processed invoices are easy to trace
- Keep records in date order and supplier order where required
- Support audit readiness through clean document storage
D. FOLLOW-UP OF MISSING INFORMATION
- Chase missing:
- o Approvals o Delivery notes
- o Credit notes
- o Supplier documents
- Liaise with stores, buying team, and internal staff for outstanding paperwork
E. SUPPLIER & INTERNAL QUERY SUPPORT
- Assist with basic supplier queries
- Provide copies of invoices or supporting documents when requested
- Escalate unresolved or sensitive issues to the Purchase Ledger Officer
F. ADMINISTRATIVE SUPPORT TO PURCHASE LEDGER
- Help prepare invoice batches for review
- Help prepare files for payment runs
- Update status trackers for outstanding invoices or queries
- Support month-end ledger housekeeping tasks
G. PROCESS DISCIPLINE
- Follow agreed finance procedures at all times
- Maintain confidentiality of supplier and payment information
- Support a tidy, accurate, and disciplined purchase ledger process
4. KEY PERFORMANCE INDICATORS (KPIs)
- Documents filed correctly and on time
- High data-entry accuracy
- Missing paperwork followed up promptly
- Strong support to invoice processing flow
- No loss of documents or poor filing issues
- Good response speed to internal requests
AUTHORITY LEVEL
Can:
- Request missing documents from internal teams
- Flag incomplete paperwork
- Escalate admin issues affecting invoice flow
Cannot:
- Approve invoices
- Approve payments
- Resolve disputed financial decisions independently
Skills & Expertise
Compensation & Other Benefits
- T/A,Mobile bill
- Salary Review: Yearly
- Festival Bonus: 2
SUCCESS IN THIS ROLE LOOKS LIKE
• Purchase ledger paperwork is always organised
• Invoice support work is accurate & fast
• Senior team can process payments without delay caused by admin issues
• Finance records are easy to trace and audit-ready
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