Secretary
Full time @Medecins Sans Frontieres/ Doctors Without Borders (MSF) posted 6 hours ago in Healthcare & Social Assistance Shortlist Email JobJob Detail
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Job ID 35706
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Career Level Executive
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Experience 2-3 Years
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Min. Qualification Bachelor's Degree
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Gender Any
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Industry Experience NGO
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Candidate Age 18 to 59 years
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No. of Vacancy 1
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Job Location Chittagong Division
Job Description
Education
- Diploma in Business Studies
- Bachelor of Business Administration (BBA)
Experience
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- At least 2 years
Additional Requirements
- Age 18 to 59 years
Education
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Diploma in business administration, library, finance, archiving, office administration, , or secretarial related studies.
Experience
• Desirable working experience of two years in similar jobs. Experience in an NGO is an Asset.
Language
• Essential: mission working language (English) and Chittagonian dialect required.
Knowledge
• Essential computer literacy (word, excel and internet).
Competences
•Strong organizational and time management skills
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to maintain confidentiality
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work under pressure and manage multiple task.
Responsibilities & Context
• Draft and/or review official letters, reports, and other mission-related documents.
• Arrange and manage schedules, appointments, meetings, and staff calendars (including leave and absences).
• Maintain records of incoming and outgoing communications (calls, mail, and correspondence), ensuring timely follow-up.
• Take minutes of meetings and ensure proper documentation and sharing.
• Manage incoming and outgoing mail, packages, and courier services, ensuring proper registration and distribution.
• Coordinate courier services and verify related documentation and billing.
• Monitor and replenish office stationery, ensuring availability at all times.
• Supervise document printing, copying, and binding as required.
• visitors and guests when needed, ensuring a clean and professional reception area. (or: Welcome visitors…)
• Report any incidents or administrative issues to the supervisor.
• Organize internal and external events (meetings, workshops, presentations), including invitations, logistics, catering, and accommodation.
• Support staff induction processes, including preparing materials and coordinating training sessions.
• Prepare, distribute, and collect administrative and HR-related forms and documentation.
• Maintain and regularly update personnel files, ensuring accuracy, completeness, and confidentiality.
• Support recruitment processes by coordinating candidate communication, interview scheduling, and follow-ups.
• Prepare and disseminate internal communications such as memos and notices (e.g., IPD/OPD areas).
• Ensure timely and confidential distribution of staff payslips.
• Scan, file, and systematically archive payroll and administrative documents.
• Maintain efficient filing systems to ensure easy retrieval of documents.
• Manage internal requests for office and training-related materials.
• Prepare and issue ID cards for newly recruited staff.
Skills & Expertise
Compensation & Other Benefits
• Salary according to MSF salary grid (Level 3) BDT 45000. Salary is not negotiable. Income tax deduction from salary will be applicable based on the current income tax rule.
• Two (2) annual leave days per month worked.
• Medical insurance for employees and direct dependents based on MSF Health Care Policy.
Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
Please apply through the following link by 10/05/2026 with updated resume, cover letter, and other relevant documents i.e., NID, Experience Certificate, degree and training certificate (in PDF form preferably).
Application Link: https://ee.msf.org/x/b4ABHW0E
• Only shortlisted candidates will be contacted for interviews/testing.
• No applications will be accepted after the deadline.
• Only Bangladesh citizens will be considered for this position.
• No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.
• Médecins Sans Frontiers is an equal opportunity employer and encourages diversity, equity and inclusion. Females and Persons who are differently abled are encouraged to apply.
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