Requirements

Additional Requirements

• Age at least 18 years

At least 2 years’ experience in pharmacy and supply chain

Language:

Fluency in English and Bangla essential, Chittagonian, Rakhine or Rohingya language flu-ency is desirable.

Knowledge:

Essential computer literacy (word, excel, internet)

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment.to MSF Principles L1
• Service Orientation L1
• Stress Management L2

Responsibilities & Context

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities:

Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:

• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper

Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities:

In addition to the above, the Purchasing Officer will also have a specific responsibility with regards to the medical stock of the project, requiring a background in Pharmacy:

• Organize medical pharmacy stock according to MSF standards·
• Complete regular inventories as requested, monitor expiry dates and keep Medical Team Leader and Log Manager informed
• Support filling medical cargo orders for different destinations as requested
• Participate in all stock monitoring and follow-up systems as required
• Support with tracking and monitoring consumption, cargo dispatch, purchases and support forecasting needs and preparing orders