Personal Secretary(PS) to MD & CEO
Full time @Zubion Development Solutions Limited ( ZDSL) posted 4 weeks ago in Construction & Extraction Shortlist Email JobJob Detail
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Job ID 20260
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Career Level Executive
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Experience 8+ Years
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Min. Qualification Bachelor's Degree
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Gender Male
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Industry Experience Real Estate
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Candidate Age (Before the Application Deadline Ends) 28 to 38 years
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No. of Vacancy 1
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Job Location Dhaka Division
Job Description
Education
- BBA / MBA in any discipline.
Experience
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- 7 to 12 years
- The applicants should have experience in the following business area(s): Real Estate, Group of Companies, Developer
Additional Requirements
- Age 28 to 38 years
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Must have knowledge about total business process.
Responsibilities & Context
Job Summary:
Zubion Development Solutions Limited (ZDSL) — a leading real estate company — is looking for a smart, proactive, and highly organized Personal Secretary to the CEO.
The ideal candidate will directly assist the CEO in managing schedules, coordinating strategic plans, monitoring inter-departmental updates, and ensuring smooth execution of business operations from land acquisition to project handover.
Key Responsibilities:
Executive & Administrative Support:
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Maintain the CEO’s daily schedule, appointments, meetings, and travel plans with utmost accuracy and confidentiality.
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Prepare and organize meeting agendas, minutes, presentations, and follow-up action reports.
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Manage internal and external communications, ensuring timely correspondence and documentation.
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Handle confidential information with discretion and maintain professional standards in all interactions.
Business Planning & Coordination:
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Assist the CEO in developing, reviewing, and implementing business plans and strategic goals.
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Collect, analyze, and summarize reports from all departments (Land, Sales, Construction, Accounts, HR, etc.) for the CEO’s review.
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Coordinate with departmental heads to ensure alignment with organizational objectives and deadlines.
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Support the CEO in project planning, budget tracking, and milestone progress.
Project & Operational Monitoring:
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Keep the CEO updated on the status of all ongoing projects — from land signing, vetting, and approval to construction, sales, and final handover.
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Prepare weekly and monthly project progress summaries.
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Follow up with concerned departments (Engineering, Construction, Sales, Customer Service, Legal, etc.) to ensure timely execution.
Legal & Compliance Monitoring:
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Regularly update the CEO regarding land legal issues, compliance requirements, approvals, and NOCs.
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Liaise with the Legal Department to ensure company compliance with RAJUK, NHA, City Corporation, and other government authorities.
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Maintain a digital filing system for all legal and corporate documents.
Corporate Communication & Representation:
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Communicate professionally on behalf of the CEO with stakeholders, clients, and external partners.
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Draft, review, and edit business letters, agreements, and internal memos.
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Assist in event planning, corporate meetings, and official visits.
Office Management & Support:
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Coordinate with the Admin and HR teams for logistics, hospitality, and protocol arrangements for the CEO’s office.
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Supervise document control, filing, and record-keeping related to CEO’s office operations.
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Perform any other task assigned by the CEO or top management.
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Coordinate about food entertainment for CEO & Guest.
Compensation & Other Benefits
- T/A,Mobile bill,Performance bonus,Profit share
- Lunch Facilities: Full Subsidize
- Salary Review: Yearly
- Festival Bonus: 2
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